Privacy Policy and Cookies

This privacy notice is to let you know how Right of Light Consulting Ltd look after your personal information. This includes information you provide whilst engaging with us and information we learn by having you as a client.

How the law protects you –

Under the General Data Protection Regulations (GDPR) we can only use personal information if we have a proper reason to do so. Therefore, we will ensure we have one or more of the following reasons before processing your data:

To fulfil a contract, we have with you
When it is our legal duty
When it is in our legitimate interest
When you consent to it

Here is a list of all the ways that we may use your personal information, and which of the reasons we rely on to do so. This is also where we tell you what our legitimate interests are.

What we use personal information for

Our reasons

Our legitimate interests

To enable you to request and receive fact sheets and our company brochure from our website
To enable us to send you new fact sheets we publish and updated editions of our existing fact sheets
To develop and carry out marketing activities

Consent
Our legitimate interests

Seeking your consent when we need it to contact you
To enable us to contact you with information you have requested

To engage with potential clients
To deliver our services
To invoice and collect payments from clients
To notify you of industry changes which are relevant to the work we do for you
To manage and enhance our relationship with you or your business

Fulfilling our contracts
Our legitimate interests
Our legal duty

Respond to the needs of potential clients
Keeping our records up to date
To fulfil our contractual duties to clients
Complying with regulations that apply to us

To obey laws and regulations that apply to us
To respond to complaints and seek to resolve them

Fulfilling our contracts
Our legitimate interests
Our legal duty

To fulfil our legal and contractual duties

To run our business in an efficient and proper way

This includes managing our financial position, employing staff and developing our business

Fulfilling our contracts
Our legitimate interests
Our legal duty

Complying with regulations that apply to us
Being efficient about how we fulfil our legal and contractual duties

We may collect the following information –

We may collect the following information about you or your business:

Contact information including telephone numbers and email addresses
A record of the fact sheets requested via our website (where consent is given to retain this information).
Any other information relevant to new enquiries and the delivery of our services. For example, drawings, photographs, reports etc.
Personnel, compliance and accounting records necessary for the operation of our business.
Any permissions, consents or preferences given to us.

Where we collect personal information from –

Information obtained from:

Telephone calls
Our website
Emails and letters
Client feedback surveys
Companies that introduce you to us
Payroll service providers
3^rd party suppliers working on our behalf
Public information sources such as local authority planning websites

Who we share your personal information with –

Right of Light Consulting’s company directors and employees
Right of Light Consulting’s associate firms
3^rd party consultants and suppliers working on our behalf
Any party connected to a case or project we are involved with. For example, a client’s solicitor, architect or planning consultant.
HM Revenue & Customs, regulators and other authorities
Companies that we introduce you to

Sending data outside of the EEA –

We will only send data outside of the European Economic Area (‘EEA’) when we are:

Following client instructions
Complying with our legal duties.
Working with our 3^rd party suppliers who we use to help deliver our services.

If we do transfer information outside of the EEA, we will make sure that it is protected in the same way as if it was being used in the EEA.

Marketing –

We will not sell your personal data. We will only use your personal information to send you marketing messages if we have either your consent or a legitimate interest. You can ask us to stop sending you marketing messages by contacting us at any time.

How long we keep personal information –

For our clients we will keep personal information for the duration of the contract to deliver our services. However, we may keep data for up to 12 years after completing the delivery of our services for one of these reasons:

To provide any follow-up work that may be needed
To manage conflicts of interest
To fulfil any contractual obligations
To respond to any questions or complaints
To maintain records according to rules that apply to us.

We will retain non-client related personal information for as long as reasonably required for the efficient operation of our business. We will monitor the data we hold and delete any redundant data where necessary.

Security –

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Links to other websites –

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Your rights –

Where you have given your consent to us to process your data you may withdraw this at any time by contacting us or clicking ‘unsubscribe’ within any marketing emails you receive from us.
You can request details of any personal information we hold
You have the right to get your personal information from us in a format that can be easily re-used
You have the right to question any information we have about you that you think is wrong or incomplete We will take reasonable steps to check its accuracy and correct it where necessary
You have the right to object to our use of your personal information, or to ask us to delete, remove or stop using your personal information if there is no need for us to keep it

How to complain –

If you are unhappy with how we have used your personal information, please let us know.

You also have the right to complain to the Information Commissioner’s Office at http://ico.org.uk/concerns/

How to contact us –

For any matters relating to this policy, please use our contact details below:

Telephone: 0800 197 4836
Email: enquiries@right-of-light.co.uk

Write to:
Right of Light Consulting Ltd
Burley House
15-17 High Street
Rayleigh
Essex SS6 7EW

Use of cookies and computer IP address

Right of Light uses cookies for collecting user information for the purpose of displaying our web site information on your computer in a fully accessible format in order to comply with relevant disability legislation and industry standards.

From time to time we also conduct web visitor surveys which store a cookie on visitors’ computers. The cookie is used to identify web visitors who have already been offered the survey so that they are not prompted to participate a second time.

When you visit our website we record your computer’s internet protocol (IP) address to help us diagnose any problems with our computer network. Any information logged is not given to any third party companies, and is kept solely for the reasons stated above. It is not linked to personally identifiable information so all visitors to our site remain anonymous.

If this privacy policy changes in any way, we will place an updated version on this page. Please review this page periodically.

This site uses cookies to distinguish you from other users. Some of these cookies are essential to make this site work properly. Other types of cookie help us to provide you with a good experience when you browse our site, allow us to improve our site or the way we provide our service to customers, or are used to provide you with information that may be of interest to you.

If you want to restrict or block the cookies we set, you can do this through your browser settings. The ‘help’ function within your browser should tell you how. Alternatively, you could visit www.aboutcookies.org, which contains comprehensive information on cookies on a wide variety of browsers. You’ll also find details on how to delete cookies from your computer. To learn about controlling cookies on the browser of your mobile device please refer to your handset manual.